Privacy Policy...
A note on trust, safety & your personal information.
The Wellbeing Within, your privacy, safety, and peace of mind are deeply important to us. This page explains how we collect,
use, and protect your personal information, with transparency, care, and integrity.
What We Collect & Why
We may collect personal information when you:
-Fill in a contact or booking form
-Complete a medical questionnaire
-Join a coaching session or workshop
-Send us a message via email or text
-Request an invoice or attend an event
This information helps us:
-Offer you the most supportive, tailored experience
-Ensure your safety and wellbeing during sessions
-Stay up to date with your individual needs
-Keep you informed about sessions, workshops, and soulful offerings
-All information shared is treated with complete respect and confidentiality.
How Your Data Is Stored
The Wellbeing Within is hosted on Wix.com, and your data may be stored securely through their databases and apps. Wix uses secure servers protected by firewalls.
You can read more on their policies at www.wix.com
.
We also use Gmail for email communications. For their privacy policy, visit www.gmail.com
How We Use Your Information
Your personal data may be used to:
-Confirm or process bookings
-Stay in touch about your services or needs
-Send gentle updates, newsletters, or event invitations
-Ensure legal or health & safety compliance
-We will never knowingly share or sell your data to anyone outside of what’s outlined here.
When Information May Be Shared
Your information may be shared only when:
-Required by law enforcement or in the case of unlawful activity
-Stored or transmitted through trusted third-party platforms (Wix and Gmail)
How Long We Keep Your Information
-Digital information is securely stored and password protected
-Paper forms are kept in locked storage
-Records are retained for up to 7 years, in accordance with UK Data Protection Act guidance
You can request to have your data removed at any time, and we will action this promptly
If You're Sharing on Behalf of Someone Else
If you provide someone else’s details, you confirm that:
-They have given you permission to do so
-They are aware of and consent to our privacy policy
Media & Social Use
We will always ask your permission before using any photos, videos, or testimonials for marketing or social media. You can request removal of your content at any time.
Concerns or Questions?
We genuinely care about your trust. If you have any concerns or questions about your personal information, please don’t hesitate to reach out directly at:
📧 hello@thewellbeingwithin.co.uk
📝 Policy Updates
This policy may evolve as needed to reflect changes in law or services. We recommend checking in now and again. Last updated: August 2025
